Convert a Casual Email to a Formal Email
Some emails need a higher register than the way you'd normally write: a message to a professor, a government office, a senior executive, a new client, or an organisation in a country where business email is more formal. You know what you want to say, but your first draft sounds like a message to a colleague — "Hey, quick question", contractions, a breezy sign-off.
This preset rewrites casual emails into formal ones. It adds an appropriate greeting and a sign-off placeholder, completes every sentence, replaces casual phrasing with professional language and keeps all of your points and requests. It doesn't make the email longer than it needs to be, and it avoids stiff, old-fashioned phrases like "I am writing to inform you" unless the situation calls for them.
It's a quick way to check your register before an email that matters, such as an application, a complaint to an institution or a first message to a senior contact. Write it the way you'd speak, then compare the formal version and keep what sounds like you.
Example: Casual email to formal
Input
Result
Tips
Use their title
Write the recipient's title and name in your draft (Dr. Klein, Ms. Ortiz) so the greeting is correct.
One request per email
Formal emails are easier to answer when they ask one clear question. Split multiple requests into separate paragraphs.
Fill in the sign-off
Add your full name and, where relevant, your student number, account number or job title below the sign-off.
Frequently Asked Questions
- What's a good formal email greeting?
- "Dear [Title] [Last name]" is the safest. If you don't know the name, "Dear Hiring Manager" or "Dear Sir or Madam" are acceptable, though a name is always better.
- How do I end a formal email?
- "Kind regards", "Best regards" or "Sincerely" followed by your full name. The converter adds one with a placeholder for your name.
- Will it make my email sound too stiff?
- It aims for formal but natural. If a phrase feels too old-fashioned for your context, replace it — or use the Tone Changer's Formal tone for a lighter touch.